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Note: Please be aware that the main road in front of the Welcome Center is a county road and is not under the control of the Resort. The users do not always limit their speed and may be considered a hazard. This should be kept in mind when children are playing or you are walking across or near this road.
A. Member Identification
1. Membership Cards: Membership cards or Associate Membership cards (whenever proper) will be issued to Members (husband and wife) and Associates (whenever proper). Replacement of lost or damaged cards will involve a fee. In the event cards contain inaccurate information, new cards should be requested from the Resort Office. Members are required to notify Pine Island RV Resort Business Office when selling or trading their membership. All membership cards must be returned to the Business Office to insure that owner's name is removed from our records. Failure to comply with this rule will result in owner being held accountable for future dues or assessments. Members and Associate Members will be allowed to use the Resort only if the Members are in good standing. Hereafter, "Member" refers to Members in good standing.
B. General
1. Schedule of Operations: Office hours will be posted in an area easily visible at the Welcome Center. Recreational activities schedule will also be posted in an area easily visible.
2. Registration: Members and Guests shall register at the Resort Welcome Center. If entering after business hours, registration will be with security at the guard shack. Members, Associates, and Guests are required to notify the office or security when checking out of the Resort. Failure to register may result in loss of emergency messages being delivered in a prompt manner. Failure to register constitutes a violation of Resort Rules and Regulations and will result in penalties being levied upon the Member.
3. Members' Liability: All facilities at the Resort are used by Members, Associates and Guests at their own risk. The Resort is not responsible for the loss or damage to any property of the Members, Associates, or Guests.
4. Resort Employees: Employees at the Resort shall not be subject to the individual direction or control of Members. The specific direction and control of Resort Employees is vested in the Resort Manager.
5. Bulletin Board: A bulletin board is provided for communication to Members from the Board of Directors. Other bulletin boards are provided for Members communications and/or authorized advertisements. These advertisements should be dated at the time posted and removed within a reasonable length of time so as to make room for others.
6. Conduct of Children and Guests: Members will be responsible for the conduct of their Associate Members, children and guests while they are on the Resort property. Members will be assessed for any damages to Resort property that may be adjudged as blatant misconduct of Member's Associate Members, children, or guests.
7. Curfew: Children under 14 years of age must be accompanied by a parent or adult guardian between the hours of 10:00 p.m. and 8:00 a.m. If entering the Resort after curfew hour, they must go directly to their unit.
8. Security Gate Code: Members are asked not to give out the code to the security gate. This is a function of security only. If this code is given out indiscriminately, it negates the purpose of the security gate. Members are urged to remove the hang-tag when leaving the Resort so that the public cannot see the code through your windows.
C. Registration
1. Procedures for checking in and out: All Members, Associates Members, and Guests, including Coast to Coast Members, visiting Pine Island are required, upon arrival, to show their membership card, a photo i.d. and make a $5.00 refundable deposit. Members and guests shall register at the Resort Welcome Center during the posted business hours. Anyone registering at the Welcome Center will be required to pay in advance. After business hours, registration will be with the security at the guard shack and arrangments to pay the fee the following morning at the Welcome Center will be made.
Everyone upon entering the Resort will be required to get a vehicle hang tag from either the Welcome Center or Security and (no exceptions). For security purposes, any vehicle on the premises, not displaying a hang tag will be stopped. Persons registering will be given an orange card containing the members number, the month and the day of check-out along with an instruction sheet.
When leaving the Resort, please check out with either the Office or Security so that we can maintain accuracy as to the number of people in the Resort. Present the orange card (and if you are in a rental unit the keys) and the $5.00 deposit will be refunded.
Usage Fee:
a) Associate Members usage fees. Members who have Associate Members will voluntarily modify their contracts as follows: Associate members when camping will pay $10.00 per night for every night they use the park. This does not include trailer rentals. Members who will not allow the increase must give written notification to the Resort from the Member.
b) Members usage fees: Members camping with their own unit will pay $3.00 per night fee. This does not include trailer rentals.
c) Rental Unit Usage Fees: Members, Associate Members and Guests will pay for rental units as posted in the Welcome Center.
2. Campsite selection and use: RVs and tents are to be set-up only in areas designated for such use. Please park your RV and other vehicles so that they will not interfere with others. Tents may be set-up on the same site with an RV if they do not infringe upon your neighbors campsite.
3. Parking: Only one vehicle other than your RV is authorized to occupy each campsite unless your campsite may accommodate a second vehicle. We ask that you do not park on the grass or use another campsite for overflow parking.
4. Reservations for Rental Units: Reservations for rental units need to be made at least 1 week in advance and is advisable 3 to 4 weeks in advance during the high-use periods. No reservations may be scheduled more that 6 (six) months prior to intended use dates. A deposit or credit card number will be necessary to hold the unit. Refunds for deposits will be made if cancellations are made at least 48 hours prior to arrival date. If unit is left in an unacceptable condition, an extra clean-up fee will be charged. On major holidays, (Memorial Day, July 4th, and Labor Day), only 2 units may be rented per membership number. During the summer season, only 4 units may be rented per membership number. If you want to rent more than 4 units you will require Park Manager's approval. If you are planning a Reunion at the Resort, you need to pick up a copy of the Guideline's for Reunions at the Office.
D. Campground Use
1. Limit on campsites used: Each Member or Associate Member is entitled to use only one campsite at a time. Members in good standing have the privilege of sharing the Resort with Guests of their choice under the following conditions:
a. The Member must be present in order for the Guest to use the Resort, and the Member is responsible for the behavior of their Guests.
b. Only one guest vehicle per unit is allowed unless previous arrangements have been made with the Resort Manager.
c. There will be no charge for Guests who camp in the host Members RV or do not camp overnight. (This is subject to change, per the Board of Directors.) Guests will be allowed the use of the Resort for a period of seven consecutive days, twice per year.
d. The charge for Guests camping in their own RV will be posted in the Welcome Center.
e. From time to time, Guest camping may be restricted due to heavy Member use of the Resort.
f. The Guest program is an extra service to the Members. It is subject to the basic rights and priority of the Membership and therefore may be changed. Because of the Membership's priority, Guests will not be allowed on Memorial Day, Fourth of July, or Labor Day weekends.
g. Coast to Coast, RPI, Passport America, Campclub USA visitors during the above holiday weeks will be on a space availability and management discretion.
2. Unoccupied RVs: Eff. 9/13/08. Resort rules require that no Member leave his/her camper, tent, or other equipment on any campsite unattended for more than two (2) nights (48 hours). Member must occupy their RV Site at least the first night of their requested stay before they may check out and leave for up to 48 hours. Upon leaving the park, Member must check out with Park Management and must also check back in when they return. Member must then stay at least one night before leaving RV unattended again. This procedure must be followed each time you leave your RV unattended. Any units left unoccupied beyond the 48 hour period will be ticketed and a fine will be assessed. In cases of an emergency, Member shall notify the office and get approval from the Park Manager.
3. Sewer Hookups: A sewer doughnut is required on all sewer hoses. If you do not have one, you may purchase one at the Resort Office. Note: Please use ECO Safe holding tank products available in the Resort Office. No formaldehyde products.
4. Debris and Garbage: All debris and garbage must be placed in the container provided. All Members must clean general grounds surrounding their campsite after use and leave it as you would have wanted to find it for yourself.
5. Firewood: Members may use only down or dead wood for firewood as allowed by the Resort Manager. Natural vegetation may not be cut or destroyed in any way. No nails or screws shall be put in trees or buildings. Campfires are allowed only in designated fire rings or grills provided. The management may prohibit building of fires at anytime when fires may present a hazard.
6. Storage: Members may store their camping vehicles in the storage areas provided by the Resort. These areas are well lit and patrolled by Security, but the Resort assumes absolutely no responsibility for anything parked in the storage area. The Resort will make every effort to assure the security of stored units. When placing an RV, Boat or Vehicle in storage, please notify the Resort Office. Membership numbers are required to be displayed on the unit in a conspicuous place. (Numbers may be purchased at Welcome Center). The RV units must be livable or they will be removed at the Members expense.
7. Towing of RVs To and From Storage: The Resort may tow your unit to and from the storage to the campground for a fee. The fee will apply to each move. 24 hours notice is required when requesting tow out of storage. The Resort is not responsible for the repair of tires, charging batteries, leveling, or dumping holding tanks. Any RV that requires tire repair, charging batteries, or dumping holding tanks in order to move the RV out of storage onto a site or to return the RV to storage from a site, at owners request, will be the responsibility of the RV owner and reasonable charges for services for those repairs/services will be applicable in addition to the usual setup and return to storage fee. The Resort will not tow any unit anywhere but to a campsite and back to storage. The Resort assumes no liability for damage done to any vehicle they may be moving or assisting. Rates for both storage and towing are posted in the office. The unit will only be towed out on the scheduled day of member's arrival. The unit will be towed back into storage at owner's expense if the member does not show up on the scheduled day (Eff. 1/1/08).
8. 21 Day Rule: Members or Associates may stay in the Resort 21 consecutive days out of 28 days. Upon completion of their 21 consecutive day stay, Members may request from the Park Manager a transfer to Area 3 for seven (7) days. The daily fee for this transfer to Area 3 (currently $8.00/day) is set aby the Board and posted in the Welcome Center. After this seven day period is completed, Members are permitted to return to any other area in the resort.
9. Boat Dockage Usage by Non-Campers: Boat dockage users must be a member of Pine Island to use the dockage. Dockage fee will be $1.00/day paid in advance. Usage is limited to 21 consecutive days of dock usage. After 21 consecutive days, boat must be removed from the dockage for at least 7 days. Dockage user must return and use their boat within 48 hours of last boat usage or boat must be removed from the dockage. Boat dockage users must sign in and sign out at all times with the Welcome Center or Security. If either is unavailable, member must call in the information to the office within 24 hours. Boat dockage user is not allowed to leave boat in Pine Island dockage without using the boat during the usage fee period. Violating members will be fined by management. Pine Island Member number is required to be displayed on boat.
E. Miscellaneous Matters
1. Pets: Animals are not to be left outside and unattended at any time and shall be kept on a leash no longer than 6 feet at campsite/trailer. They must be under the control of the owner or kept inside the camper. Pets may not enter buildings or swimming pool areas, under any circumstances. Noisy or vicious pets are not allowed. If a pet is unruly, the Member must remove the pet from the Resort immediately. (Service dogs are an exception ) Owners are required to clean up after their pets. Pet owners/guardians may be subject to fines for refusal to clean up pet's solid waste from grounds. There is a non-refundable deposit for any animal in the rental trailers.
2. Motorcycles:
a. Motorcyles are now allowed in the park but can only be driven by a licensed driver. No reving of engines allowed.
b. Recreational Vehicles (ATV), 3 and 4 wheelers are now permitted in the Resort. Restrictions do apply to their use and must be driven by a licensed driver. Golf Carts are permitted if driven by a licensed driver.
3. Speed Limits and Safety: The speed limit on all roads in the Resort is 10 mph or as posted. There are no exceptions to this rule. The main road in front of the Welcome Center is a county road and is not under the control of the Resort. The users do not always limit their speed and may be considered a hazard. This should be kept in mind when children are playing or pets are walking near this road.
4. Eagle's Nest Gameroom and Teen Center: Members, Associates, and Guests of Members less than 14 years of age may use the Eagle's Nest Gameroom and Teen Center but only when an adult is in attendance. During the summer season when attendants are on duty, children over the age of 12 can be in the Teen Center without an adult, and children between the ages of 6 to 12 may be accompanied by an older sibling.
5. Recreational Equipment: All equipment available for various recreational activities may be checked out by leaving a 25 cent deposit. Return equipment immediately when finished with it. Equipment is issued on a first come - first serve basis. Persons damaging, destroying, or failing to return equipment will be held liable for the replacement cost of same. Remember, the Member is responsible for their Associate Members and/or Guests.
6. Swimming pools: The pool is used at your own risk. There are no life-guards on duty. No children under the age of 14 will be allowed in the indoor or outdoor pool without adult supervision. Pool rules are posted and all Members, Associate Members and Guests are expected to observe the rules. No food or drink in the pool areas or in the indoor pool building.
7. Fishing-Firearms and Hunting: No Member may hunt on the Resort. If the Member is using the Resort, the Members gun shall be transported unloaded into and out of the Resort and secured in a safe location without ammunition------This is a State Law. Fish are to be cleaned at the fish cleaning stations found on the fishing docks. No remains should be brought to the camp area due to rodent problems. A valid Oklahoma fishing license is required to fish on any portion of Grand Lake including the park fishing docks.
8. Smoking: There is no smoking inside any building on the Resort except as designated as smoking areas. This does not include the outdoor Pavilion. All rental units are Non-Smoking. Violators of the smoking rule in rental units will be issued a fine.
9. Alcoholic Beverages: There will be no alcoholic beverages in any building or in the swimming pool areas. Consumption of alcoholic beverages will be confined to the Members campsite or rental unit. Anyone becoming unruly or loud from consumption of alcoholic beverages will be asked to return to their RV/rental or leave the Resort if loud and/or unruly behavior continues.
10. Emergency: In case of an emergency, the Resort Manager is authorized to move any Member's RV equipment or vehicle without notice or liability to the Resort or Resort staff. Pine Island Resort is not responsible for loss or damage or property of Members, Associate Members or Guests.
11. Quiet Hours: Quiet Hours are from 10 p.m. to 8 a.m. Please be considerate of others during this time.
12. Clotheslines: We do not discourage the use of Clotheslines as we understand the need for such. We do, however, request that they be kept as small and neat as possible so as to keep our Resort looking inviting.
13. Trash: Trash must be placed in the large containers placed conveniently in the various Resort areas. We ask that you separate aluminum cans and place them in a separate container for that purpose.
All dues, payments, fines and charges must be current in order to have privileges in the Resort. Violations of any of these rules can result in Membership suspension of 30 days as provided in our Restrictions and By Laws. A list of fines for violations may be obtained at the Welcome Center of the Resort. Any Member leaving the Resort with unpaid fees or penalties will be considered not in good standing and will not be permitted to use the Resort until all fees and penalties are paid in full.
Violators should be reported to the management as soon as possible. Resort Manager shall have the authority to see that all rules are obeyed and enforced by Security.
Speeding: Misconduct:
1st ticket: Warning 1st ticket: Warning
2nd ticket: $10.00 2nd ticket: $10.00
3rd ticket: $25.00 3rd ticket: $20.00
Intentional damage or vandalism:
1st Violation: $25.00 & 30 day suspension
2nd Violation: $50.00 & 90 day suspension
3rd Violation: $100.00 & 180 day suspension
PLUS COST OF DAMAGES FOR EACH VIOLATION
Members will be notified on all the above if Violation or Ticket is for an Associate or a Guest.